Description:
We would like to request the addition of a new Flowr action that can update and repair Quick Parts (document properties linked to SharePoint fields) in Microsoft Word files.
Problem Statement:
When Word documents are migrated either:
- From SharePoint Server to SharePoint Online, or
- Between different SharePoint Online sites or libraries,
…the Quick Parts in the Word documents often break or become outdated. This is due to changes in the internal bindings to SharePoint columns or content types.
Additionally, there are scenarios where the underlying SharePoint fields change — for example, due to a solution redesign or data migration from third-party platforms. In such cases, it's necessary to update the metadata bindings and values in bulk across many documents.
Requested Functionality:
A new Flowr action that can:
- Detect and repair broken Quick Parts by relinking them to the appropriate SharePoint fields.
- Update multiple Quick Parts in a Word document with new values.
- Process multiple documents in bulk, to support large-scale migration or update scenarios.
- Accept mapping input (e.g., a JSON object or SharePoint list) to define which fields should be updated and with what values. This mapping must be required to ensure accurate and consistent updates.
Technical Background:
There is an existing API method provided by Aspose.Words that allows reading, updating, and repairing Quick Parts in DOCX files. Leveraging this capability could provide a reliable backend for this functionality.
Use Cases:
- Post-migration document cleanup from SP2013/SP2016 to SharePoint Online
- Field binding updates during information architecture changes
- Repairing metadata display issues in document templates or contracts
- Automation of post-migration document integrity checks
Value:
This enhancement would significantly streamline document migration and modernization projects, reduce manual rework, and improve consistency in document metadata management.
