AI - Process Invoice

Power Automate Connector: Encodian – General

Overview

The 'AI - Process Invoice' Power Automate action utilizes artificial intelligence to process and extract meaningful information from the invoice provided before returning as a simplified JSON dataset.

Supported document fields include: AmountDue, BillingAddress, BillingAddressRecipient, CustomerAddress, CustomerAddressRecipient, CustomerId, CustomerName, CustomerTaxId, DueDate, InvoiceDate, InvoiceId, InvoiceTotal, KVKNumber, PaymentTerm, PreviousUnpaidBalance, PurchaseOrder, RemittanceAddress, RemittanceAddressRecipient, ServiceAddress, ServiceAddressRecipient, ServiceEndDate, ServiceStartDate, ShippingAddress, ShippingAddressRecipient, SubTotal, TotalDiscount, TotalTax, VendorAddress, VendorAddressRecipient, VendorName, VendorTaxId

Additional fields include:

• PaymentDetails: IBAN, BankAccountNumber, BPayBillerCode, BPayReference, SWIFT
• TaxDetails: Amount, Rate
• PaidInFourInstallements: Amount, DueDate
• Items: Amount, Date, Description, Quantity, ProductCode, Tax, TaxRate, Unit, UnitPrice

Supported Invoice's:

• Invoices
• Utility bills
• Sales orders
• Purchase orders

Input File Types

The following file types are supported:

• BMP
• HEIC
• JPEG
• JPG
• PDF
• PNG
• TIFF

Example Flow

Please refer to the following article showcasing the 'AI - Process Invoice' Power Automate action:

Process Invoices in Power Automate with AI

Credit Count

The credit count is determined using the following calculation:

1 page = 1 credit, for example a 7-page PDF document would utilise 7 credits

Default Parameters

The default 'AI - Process Invoice' flow action parameters are detailed below:

• File Content: The Power Automate 'File Content' for the source file

Advanced Parameters

The advanced 'AI - Process Invoice' flow action parameters are detailed below:

• Date Format: Set the date format to apply to DateTime values present within the extracted data set. Formats should conform to standard Microsoft notation
• Remove New Lines: Remove newlines in the data returned
• Query Fields: A comma separated list of query fields to search for
• Culture Name: Change the thread culture used to process the request

Return Parameters

The 'AI - Process Invoice' flow action returns the following data. 

Action Specific Return Values

• Result - The data extracted from the file as JSON

Standard Return Values

• OperationId - The unique ID assigned to this operation.
• HttpStatusCode - The HTTP Status code for the response.
• HttpStatusMessage - The HTTP Status message for the response.
• Errors - An array of error messages should an error occur.
• Operation Status - Indicates whether the operation has been completed, has been queued or has failed.

Error Handling - 'The translation request has been throttled'

Potentially at times of peak load the following error could be generated:

"The process file request has been throttled, please contact support@encodian.com"

This will result in delayed processing execution. For paying customers who have a 'Large' or higher subscription level, a dedicated processing endpoint can be requested via support@encodian.com to alleviate this restriction.